Free W-2 Form Generator — Wage Statement PDF Template

Employer

Tax year

Employer name

Employer EIN

Employer address

Employee

Employee name

Employee SSN

Employee address

Wage & tax amounts

Box 1 — Wages, tips, other compensation

Box 2 — Federal income tax withheld

Box 3 — Social security wages

Box 4 — Social security tax withheld

Box 5 — Medicare wages and tips

Box 6 — Medicare tax withheld

State / local

State

State wages

State income tax

Local wages

Local income tax

Notes

Control number

Notes

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Payroll summary PDF

Core wage boxes

Wages, federal tax, Social Security, Medicare.

State & local lines

Optional state wage and tax fields.

Employer / employee blocks

Names, addresses, EIN/SSN placeholders.

Clear disclaimer

Labeled as informational template, not IRS e-file.

How to build a W-2 style PDF

Employer block

Name, EIN, address, tax year.

Employee block

Name, SSN (masked as needed), address.

Enter amounts

Wages and withholding fields.

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Export PDF for records or review.

About W-2 templates

Form W-2 reports annual wages and withholding. Employers must use IRS-approved processes for official copies. This generator offers a simplified layout for education, mockups, or internal worksheets — not for official IRS submission.

FAQ

W-2 FAQ

Can I e-file this PDF with the IRS?

No. Use official payroll software or IRS-approved channels for filing.

Why offer a W-2 template?

Carriers and bookkeepers often need a readable wage summary for packets; this is a convenience template only.